Here are 7 little known tips which will help you save time, and make the most of out of PowerPoint!
Put any chart or table inside a PowerPoint file and you may have a lot more information embedded, than what you actually display on the slide. That would be fine if you want your users to double click on the embedded object and edit it themselves, but what if you wanted the embedded information truly hidden?
All you need to do is select an area around the object, then select Grouping–> Ungroup –> Group. This will instantly convert any objects in your selection into images so you don’t have to worry about your users double clicking on an embedded object and digging around.
To extract pictures from a PowerPoint file, just export it as a HTML web page. (Click File –> Save As –> then Select .html from the File Format drop down menu). All the images will neatly be stored in a directory for you.
Of course, if you only need a few images from the deck, just right click the image and select Save As Picture
Like all MS-Office programs, PowerPoint comes with it’s own set of keyboard shortcuts as well. I’ve summarized 15 of my favourite ones which will shave off time from your presentation preparation.
To make your presentations more lightweight you should consider compressing images by slightly lowering the resolution or removing cropped areas which you’re never going to see anyway. To do that, try the following:
PowerPoint has a very useful option called ‘Snap to Grid’ which allows all objects to be easily aligned on a slide, but snapping it onto a virtual grid on your slide. To enable this:
Now drag a few objects around in a slide, and you’ll note that it’s much easier to align them properly.
Rather than turning the grid on and off every time you want to do some finer alignment, (e.g. moving an image one pixel to the left or right), all you need to do is hold the ‘Alt’ button and move the object with your mouse. Holding down the ‘Alt’ button will override the grid settings.
If you have text that is in the wrong case, select the text, and then click Shift+F3 until it changes to the case style that you like. Clicking Shift+F3 toggles the text case between ALL CAPS, lower case, and Initial Capital styles.
Bonus tip #1: Change the default slide layout in PPT
Bonus tip #2: Summarize PPT slides efficiently
Bonus tip #3: You can also share PowerPoint presentations online with Slideshare
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